Transform Your Invoice-to-Pay Process

Zai’s intelligent Invoice-to-Pay automation helps you capture invoices from email, validate instantly, auto-match with purchase orders, route approvals, and prepare payments — all without manual intervention.

Invoices land in your
team’s inboxes every day.
But what happens next?

The process often involves manual downloads, data entry, validations, and hours of back-and-forth. Errors creep in. Approvals get delayed. Vendor trust takes a hit.

What if every invoice — from the moment it arrives via email — could flow through your system intelligently, getting processed, validated, matched, and approved automatically?

That’s exactly what Zai Invoice-to-Pay makes possible.

Ready to eliminate manual effort and transform your invoice-to-pay process?

Seamless Invoice Management

Accelerate your invoice processing, cut manual effort, and gain full control — all while ensuring compliance and scalability

End-to-end invoice automation

Eliminate manual effort, reduce errors, and accelerate approvals for quicker month-end closures and on-time vendor payments.

Enhanced accuracy, compliance, and visibility

Real-time GST verification, duplicate detection, audit readiness, and complete transparency into processing stages and bottlenecks.

Scalable, adaptable across geographies and business units

A future-proof system that grows with your business — Zai intelligently adapts to evolving needs, ensuring sustained efficiency.

End-to-end invoice automation

Eliminate manual effort, reduce errors, and accelerate approvals for quicker month-end closures and on-time vendor payments.

Enhanced accuracy, compliance, and visibility

Real-time GST verification, duplicate detection, audit readiness, and complete transparency into processing stages and bottlenecks.

Scalable, adaptable across geographies and business units

A future-proof system that grows with your business — Zai intelligently adapts to evolving needs, ensuring sustained efficiency.

The Zai Invoice-to-Pay Flow: From Inbox to Payment — All in One Intelligent Flow

Smart Invoice Intake from Email and Other Channels

Automatically ingest invoices from shared email inboxes, vendor portals, or manual uploads without any need for manual downloading or uploading. The solution seamlessly processes various formats, whether PDF, Excel, or scanned images; intelligently extracting key details like vendor name, GSTIN, invoice number, date, line items, and taxes for streamlined processing.

Intelligent Validation & GST Verification

Invoices undergo real-time validation of vendor GSTIN and PAN directly with government databases, ensuring compliance from the start. Built-in policy-based checks automatically verify invoice terms, detect duplicates, and maintain data consistency, while instant anomaly detection and exception alerts flag discrepancies for immediate resolution.

Automated 2-Way and 3-Way Matching

Invoices are seamlessly matched against corresponding purchase orders and goods receipts, with automated variance checks instantly flagging any discrepancies. Exception-based routing ensures issues are directed to the right stakeholders for resolution, eliminating the need for manual intervention

Smart Approval Workflows

Easily configure dynamic approval paths based on invoice value, business units, or vendor categories to align with your policies. Automated escalations and timely reminders ensure approvals stay on track, while real-time visibility into cycle times and bottlenecks gives you complete control over the process.

Payment Readiness & ERP Integration

Once all validations and approvals are complete, payment files are automatically generated and seamlessly integrated with your ERP and banking systems for swift, hassle-free disbursals. Every step is captured in detailed audit logs, ensuring compliance and simplifying reporting.

Continuous Optimization

Zai continuously learns from every invoice cycle, minimizing future exceptions and enhancing efficiency over time. It intelligently identifies vendor or category-level patterns, recommends process improvements, and evolves alongside your changing business rules to deliver smarter, more adaptive automation.